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Terms & Subjects

Academic terms and subjects form the organizational backbone of the School module. Set these up before creating classes or assignments.

Academic Terms​

Terms define the time periods for your academic year.

Creating a Term​

  1. Navigate to School > Terms.
  2. Click Add Term.
  3. Fill in:
    • Name -- e.g., "Fall 2026," "First Semester," "Spring Quarter"
    • Start Date -- When the term begins
    • End Date -- When the term ends
  4. Click Save.

Common Term Structures​

  • Semesters -- Two terms per year (Fall / Spring)
  • Quarters -- Four terms per year
  • Trimesters -- Three terms per year
  • Custom -- Define any period that matches your school calendar

Managing Terms​

  • Only one term is typically "active" at a time
  • Past terms remain accessible for viewing historical grades and report cards
  • Classes, assignments, and report cards are all tied to a specific term

Subjects​

Subjects define what your school teaches.

Creating a Subject​

  1. Navigate to School > Subjects.
  2. Click Add Subject.
  3. Fill in:
    • Name -- e.g., "Arabic," "Torah Studies," "Church History," "Mathematics"
    • Code -- A short code for the subject (e.g., "AR101," "TOR," "HIST")
    • Description -- Optional description of the subject
  4. Click Save.

Grade Levels​

Subjects can be associated with grade levels to indicate which level of students they serve. Common grade levels include:

  • Pre-K, Kindergarten
  • Grades 1 through 12
  • Beginner, Intermediate, Advanced
  • Adult Education

How Terms and Subjects Connect​

  • Each class belongs to a term and covers a subject
  • Each assignment belongs to a class (and inherits its term and subject)
  • Report cards are generated per term, showing grades by subject
tip

Use consistent subject codes across terms so you can track student progress in the same subject over multiple terms.