Deposits & Expenses

FaithAdmin lets you record deposits and expenses to maintain a clear picture of your organization's cash flow alongside your donation records.

Recording Deposits

1. Navigate to Deposits from the sidebar.
2. Click Add Deposit.
3. Fill in:
   • Date -- When the deposit was made
   • Amount -- Total deposit amount
   • Account / Fund -- Which fund or bank account the deposit is for
   • Description -- Notes about what the deposit includes
   • Reference -- Bank reference number or check number
4. Click Save.

Deposits help you reconcile your donation records with actual bank deposits, especially when bundling multiple cash and check contributions into a single bank deposit.

Recording Expenses

1. Navigate to Expenses from the sidebar.
2. Click Add Expense.
3. Fill in:
   • Date -- When the expense occurred
   • Amount -- The expense amount
   • Category -- Categorize the expense (e.g., utilities, supplies, payroll, missions)
   • Fund -- Which fund the expense is drawn from
   • Vendor / Payee -- Who was paid
   • Description -- Details about the expense
4. Click Save.

Expense Categories

Organize expenses by category for easier reporting:

• Facilities / Rent
• Utilities
• Staff / Payroll
• Office Supplies
• Ministry Programs
• Missions / Outreach
• Maintenance

You can create custom categories to match your chart of accounts.

Reporting

Deposits and expenses feed into the Fund Accounting system, allowing you to track fund balances and generate financial reports. They are also included in Accounting Exports for QuickBooks, Xero, and generic CSV.

tip

Record expenses weekly rather than monthly to keep your financial records current and make reconciliation easier.